Outgoings
Going abroad - choices for our students and staff

Hochschule Niederrhein. Your way.

Going abroad - but how? We are happy to help and advise!

Broadening your horizon, meeting new people and gaining valuable experience - a stay abroad can offer all of this.

There are different options for HSNR's students and members of staff to go abroad.

Here we explain which options you have, how to plan and prepare, which funding programmes are available and what comes after you have returned to HSNR.

We also provide information on opportunities to enhance your own intercultural competences at your home campus.

If you need personal advice, please do not hesitate to contact us.

When should you go abroad?

A study visit usually makes sense from the 3rd specialization semester onwards. A good time is a study phase in which many compulsory modules have been completed and optional courses are on the curriculum.

Internships or short stays are also possible before this.

When and how do I prepare?

You should start preparing at least one year in advance.

Some funding programs (such as Fulbright for the USA) have an even longer application deadline.

However, study visits to partner universities can still be realized about 8 months in advance.

This checklist can be a helpful aid in your preparations.

Do I have sufficient language skills?

In order to study or work successfully in the country of your choice, good language skills are of course required.

The level is determined by the host universities themselves.

Take advantage of the offers of our language centers in Krefeld and Mönchengladbach in good time.

The certificates or language tests there are usually accepted for an application.

What funding opportunities are there?

What insurance/vaccinations are necessary?

You will always need health insurance for your stay abroad outside the EU.

Travel insurance is not sufficient.

Private international health insurance including repatriation is recommended.

There are often insurance packages that include health, travel and liability insurance. Check with your insurance company or the DAAD.

You can find further information on the necessary insurances here.

It is also advisable to find out about necessary vaccinations.

Information from the Tropical

Do I need a visa/work permit?

If you have decided to stay abroad outside the EU, you should check the websites of the Federal Foreign Office and the embassies or consulates of the host country for information on entry and residence regulations, the necessary foreign insurance and information on work permits.

You will also find a lot more information about the host country on these websites.

The country information provided by the DAAD is also helpful here.

Can I apply for a leave of absence?

A leave of absence is only possible if the study abroad or internship semester is completed in addition to the curriculum and no credits are recognized.

Further information can be found under "Leave of absence".

Do I pay the HSNR semester fee?

If you are not on grant leave of absence, you must re-register and pay the semester fee.

After re-registration, submit an application to the AStA for a refund of the semester ticket fee.

You will receive the necessary confirmation directly from us if you are participating in an exchange program.

As a "freemover", we will be happy to confirm your stay on presentation of the confirmation from your foreign university.

What is the intern. Student ID Card ISIC?

The International Student Identity Card (ISIC) is the only internationally recognized proof of student status with recognition and funding by UNESCO and the EU and offers access to a worldwide network of the ISIC community in over 100 countries with 4 million users per year.

The card enables countless discounts worldwide, inexpensive flexible flight tickets and bus and train travel.

Full-time students receive the ISIC after submitting an application.


The application must be accompanied by the following documents:
Proof of full-time student status (student ID), identity card or passport and a passport photo (36 x 30 mm).
The ISIC costs 15 euros. It is valid for 1 year from the date of issue.

Issuing office and further information:
Studierendenwerk Düsseldorf
Info-Point
Building 21.12
Universitätsstraße 1
40225 Düsseldorf
info(at)studentenwerk-duesseldorf.de

ISIC application

Is there intercultural preparation?

Our university offers intercultural competence seminars in various areas(HNSummer Academy and Winter Academy) - including the International Office.

Information on the Certificate of Intercultural Competence (ZIK) can be found here:

Info about ZIK

There are various funding opportunities available for stays abroad whether it is for studiying, teaching or further education purposes. Here are some of them:

ERASMUS+
This DAAD and EU funding programme offers financial support for students intending to study or do an internship, take part in short programmes (blended mobility) or study in double degree programmes. Funding can be obtained when staying at ERASMUS programme universities or working in companies in the EU.

Members of staff who would like to take part in teaching education and further training courses can also receive financial support via ERASMUS+ programmes for teaching and training purposes at programme institutions within the EU.

PROMOS
Students who would like to complete studies or internships at partner universities or companies outside of Europe can apply for this funding programme.

HAW.International
This funding programme is designed especially for students at universities of applied sciences (HAW).

Other funding programmes
Students or lecturers intending to go abroad for a short period can be supported through short-term scholarships as part of the ThinkGlobal project. There are also programmes such as the Auslands-BAföG or the Fulbright scholarships.

Please contact us for advice.

ERASMUS+
Overview of the funding programs

The Hochschule Niederrhein (HSNR) is a signatory to the ERASMUS Charter for Higher Education.

With the ERASMUS Policy Statement HSNR shows its committment to internationalisation in all areas of the university.

The ERASMUS+ programme 2021-2027 places new specializations on social inclusion, sustainability through green travel and digitalization ("EWP - Erasmus Without Paper").

 

The following mobility measures are sponsored:

ERASMUS+ Student Mobility Studies (SMS)

ERASMUS+ Student Mobility Internship (SMP)

ERASMUS+ mobility for teaching purposes/teacher mobility (STA)

ERASMUS+ mobility for further education and training purposes/staff mobility (STT)

 

ERASMUS+ student mobility Studies
(SMS)

Blended Mobility

ERASMUS+ Blended Mobility

Under certain conditions, shorter mobility in the form of a "blended mobility" (combination of virtual and physical mobility) can also be sponsored. The duration of the physical phase is a minimum of 5 days and a maximum of 30 days. The format is supplemented by any volume of virtual learning before or after the physical mobility. The duration of the virtual component is not subject to any eligibility criteria, but at least 3 ECTS credits must be awarded for the combined virtual and physical mobility.

The Hochschule Niederrhein encourages students of STEM degree programmes (Mathematics, Computer Science, Natural Sciences, Engineering) and the "Fewer Opportunities" group to undertake a blended mobility (subject to sufficient funding). If you have a specific plan, please contact the HSNR International Office for information on the application procedure.

 

Blended Intensive Programs (BIP) in which the HSNR is actively involved can be used by students of the participating faculties. Information on this can be obtained from the relevant departmental coordinator. Funding is also possible (subject to sufficient financial resources).

Applications must be submitted via the online tool at least 2 months before the start of the program.

The link to the online tool will be sent to the participants by email by the International Office after nomination by the departmental coordinator.

Participants who are abroad for longer than 15 days must complete an OLS language test in advance.

ERASMUS+ student mobility Internship
(SMP)
ERASMUS+ lecturer / staff mobility
(STA) / (STT)

You can find more information on the mobility programmes for teaching, further education and training purposes under programme elements

Teaching education courses can be combined with further education and training activities.

The programme offers you the following benefits:

  • Travel allowance
  • Reimbursement of accommodation costs

Please ensure that you upload all documents to the online portal up to 6 weeks before the start of your mobility.

Programme elements

Mobility for teaching purposes (STA)

Erasmus+ sponsors guest lectureships at European partner universities. Through their stay, guest lecturers should strengthen the European dimension of the host university, complement its teaching offer and impart their specialist knowledge to students who do not want to or cannot study abroad.

If possible, the development of joint study programs between the partner universities as well as the exchange of teaching content and methods should play a role.

Participants who are abroad for longer than 15 days must complete an OLS language test in advance.

Personnel from foreign companies and organizations can also be invited to German universities for teaching purposes.

During a phase of staff mobility, teaching and training activities can be combined . Any stay abroad for teaching or training purposes can be carried out as mixed mobility.

Information on staff mobility

Mobility for further education and training

Erasmus+ enables further education and training measures for university staff in programme countries to expand internationalization.

Members of personnel (with a contract at the HSNR) can undertake this mobility:

A training stay at a partner university, in a company or at another relevant workplace abroad. A training period abroad allows all personnel of a higher education institution to participate in a training activity abroad that is relevant to their daily work at the higher education institution. The activity can take the form of training events (with the exception of conferences) or periods of job shadowing and work shadowing.

Participants who are abroad for longer than 15 days must complete an OLS language test in advance.

Information on staff mobility

Blended Intensive Programmes (BIP)

The development of short, intensive and joint mobility curricula and activities is intended to offer students and university staff the opportunity to participate in a short physical group mobility (5-30 days) combined with a virtual phase of undefined duration. The minimum number of participants for a BIP is 15 and at least three ECHE universities from three different program countries must be involved. Other universities or organizations from programme or partner countries can optionally participate in a BIP. The participation of participants from partner countries is not funded by the program. The physical activity can take place at the receiving university or at another location in the country of the receiving university.

Applications for BIP must be submitted to the International Office in good time. Erasmus applications are usually submitted in January of each year and are approved from June of the same year at the earliest (this must be taken into account when planning).
Between 6,000 - 8,000 € can be applied for for the organisation (400 €/participant for min. 15 persons + max. 20 persons). Additional persons can participate. Students and personnel of the HSNR can participate as learners. German participants are not counted when organising a BIP.

Participants who are abroad for longer than 15 days must complete an OLS language test in advance.

Links to the online application

With the PROMOS program, the DAAD provides universities with funds from the BMBF, which they can use to award scholarships to qualified students for study-related stays abroad (usually outside Europe).

Partial scholarships are awarded in the amount of - as a rule - 350 euros per month of funding; in addition, there may be a travel allowance.

In 2023, the HSNR had 49,500 euros at its disposal , including UK special funding. A total of 31 students could be sponsored here.

For 2024, 30,000 euros are currently available for PROMOS funding. Special funding for the UK can be applied for separately (studies and internship in the Brexit area).

Inquiries can be sent to the International Office at the same time as your PROMOS application.

What can be sponsored via PROMOS?

Studies abroad

  • Study visits worldwide outside the Erasmus area
  • Stays at European universities with which no Erasmus agreement exists
  • a further stay at a partner university (if Erasmus has been exhausted)
  • Tuition fees cannot be financed
  • Duration: one month to six months

Subject-related internships abroad

  • Internships worldwide outside the Erasmus area (EU, Iceland, Liechtenstein, Norway, Switzerland and Turkey)
  • Duration: six weeks to six months

Theses abroad

  • Stay abroad to write a thesis at a university, institution or company
  • Duration: one month to six months

Specialist courses abroad

  • Participation in specialized courses offered by universities or scientific institutions abroad - worldwide
  • A grant towards the course fees can be applied for
  • Duration: five days to six weeks

Language courses at foreign universities

  • Language courses at a foreign university
  • only rarely spoken languages
  • The course must be related to your studies
  • A subsidy for the course fees can be applied for
  • Duration: three weeks to six months

Who can apply?

Regular students of the HSNR who are planning a study-related stay abroad and can provide proof of the necessary language skills. Recognition must be ensured by the faculty.
Students with a foreign higher education entrance qualification cannot be sponsored for a stay in their "home country".

The selection criteria are
academic achievements at HSNR, recognition of examination results, subject relevance for the studies, good language skills in the language of instruction.

Deadlines for the year 2024
December 01, 2023 for the whole year 2024
July 15, 2024 - depending on the funds provided by the DAAD, will be updated here - only for stays in the winter semester 23-24

You are also welcome to apply outside the deadlines; there is the possibility of being placed on a waiting list and moving up if funding becomes available or additional funds are made available.

The stay abroad must not have been completed at the time of application.

Application
The application is made via our Mobility Online Tool (see links below). The following documents must be uploaded:

Letter of motivation (1-2 pages) with statements on recognition (> to be addressed to the HSNR selection committee)

Proof of language skills in the working language, the following proofs are acceptable:

  • Advanced course in the Abitur
  • Course certificate from the HSNR Language Centre
  • Test at the HSNR Language Centre using the DAAD form
  • External official language tests
  • Au pair stay
  • Native speakers and students taught in English degree programs are exempt from this requirement.
  • Placement tests and OLS language tests do not count as language certificates.

For studies abroad additionally:

  • Confirmation from the host university
  • Learning Agreement between students and faculties (document "Learning Agreement")

For an internship abroad additionally:

  • Confirmation from the company or internship contract
  • Confirmation from the faculty that the internship has been recognized (document "Certificate of Internship")

For theses additionally:

  • Detailed description of the project
  • Confirmation from the supervising professor at the HSNR
  • Confirmation/approval of the host institution or internship contract incl. period of stay

For specialized courses and language courses additionally:

  • Information on the planned course
  • Confirmation/commitment from the host institution incl. duration

PROMOS online application

Please note the following information before submitting your application:

  • Only complete applications submitted in the Mobility-Online Tool can be considered. The International Office reserves the right to reject applications if the documents are not complete and/or the deadlines have not been met.
  • If the stay abroad is planned from July of the year, there is usually no confirmation from the host institution by the first PROMOS application deadline and possibly no Learning Agreement with the desired courses. In this case, placeholders with a corresponding justification can be uploaded to the tool as an exception . Placeholder: A document with the current application status at the university, possibly with information on when you will be accepted.
  • Please submit all documents - before the stay abroad - by e-mail by 15.07. at the latest.
  • It is not possible to receive PROMOS funding at the same time as a DAAD scholarship. If you have applied for another DAAD scholarship (BAföG abroad is not included here, the scholarship only has to be indicated there), please re-registration promptly.
  • There is no legal entitlement to funding.

 

To the online application:


- PROMOS application: Studies
- PROMOS application: Internship
- PROMOS application: Thesis
- PROMOS application: Specialized course
- PROMOS application: Language course

The DAAD's new scholarship program "HAW.International" supports students at universities of applied sciences and universities of applied sciences during their stay abroad and the universities in cooperation projects with international partners.

In addition to full scholarships for studies or theses, scholarships are also available for participation in trade fairs and conferences abroad.

While PROMOS scholarships are administered and awarded directly at the HSNR, the DAAD awards HAW scholarships nationwide following an assessment by a selection committee based on subject-specific criteria.

Double funding through HAW International (or another DAAD scholarship) in parallel with a PROMOS scholarship is not possible. There is no legal entitlement to funding.

The HSNR and its Tunisian partner university École Nationale d'Ingénieurs de Monastir (ENIM), an institution of the Université de Monastir, have successfully applied for DAAD funding in the area of mobility with partner countries (KA171).

This sponsorship program will enable both universities to promote the mobility of students (HSNR outgoing students at PhD level / incoming students at BA and MA level) and staff in the period from August 2022 to July 2025.

The exchange will take place in the fields of Textile and Clothing Technology and Mechanical Engineering.

The first exchange will take place in WS 23-24 at the HSNR.

HSNR students can apply for additional funding of 200 euros / month as grants in the following cases:

  • Green travel/green travel
  • Students with special needs or from disadvantaged backgrounds (Fewer Opportunities, FO): Participants with a degree of disability of 20 or more, with chronic illnesses and students with child/children, etc.

Your contacts at the HSNR are:

We hope that you have arrived safely back at the HSNR.

Now there are still a few things to do to prepare for your stay abroad.

Passing on your experience to others

After your return from abroad, we would be delighted if you could pass on your experiences:

  • as a buddy for newly arrived international students (more information in the Intercultural Competence chapter)
  • as a mentor for students who want to go abroad like you.
  • as an ambassador by sharing your impressions with fellow students in a report.

 

If you have not yet registered for the Intercultural Competence certificate, now would be a good time to do so, as you have already acquired an important building block through your stay abroad.

Participation in the buddy program as an HSNR mentor

With the GLOBUS students for students Buddy Program, we want to help newly enrolled international students to find their way around Germany and the university more quickly and easily.

In order to achieve this goal, an already enrolled student (from the 2nd specialization semester) supports the international newcomer in settling in, for example by making contact before arrival, giving directions to the dormitory or campus, accompanying them to registration or to the health insurance company.

The Buddy Program creates an international network that benefits both German and international students. It enables participating students to apply and expand their language skills in practice, gain intercultural competence and get to know new cultures. In addition, this voluntary work is a component of the Certificate for Intercultural Competence (ZIK).

The activity lasts for one semester, which can be chosen at will, and is concluded with a personal interview at the International Office.

The application deadline for the winter semester is August 15; for the summer semester February 15 of each year.

Interested HSNR students can register using the registration form.

Further information can be found on this website.

ERASMUS+

Alexandra Howe
International Office Outgoings EU (Erasmus)

PROMOS

Katharina Tsang, B.A.
International Office Outgoings Non-EU (PROMOS); Incomings (guest students)

HAW International

Anna-Lisa Katthagen-Tippkötter, M.A.
Research Assistant Project "HAW.International

Certificate for intercultural competence

Nicole Blankenhagel, M.A.
International Office Refugee Coordinator, Support Programs